Welcome to the Revolution in Event Management Software
Save time, increase revenue and reduce cost
Overview
Event Booking Engines is a cloud based Event Booking Platform for Venues, Hotels, Restaurants, Caterers and Hospitality Groups.
Our feature set is very advanced, yet incredibly easy to use. Our product is an Event Based CRM at its core, with many features, automations and plug ins for your website which are all designed to save you time, increase revenue and reduce cost. Our features and benefits are listed below, along with our many product integrations and the customer pain points we directly address. You will also find our target markets, some of our many customers and testimonials and some sample screen shots and videos here as well.
Our Venue Management Software Platform provides tremendous value for the money. We say that without hesitation, after spending hundreds of hours reviewing competitor offerings, many of which have been around for decades and certainly look it. And don't take our word for it, you can validate what we say via our testimonials and reviews. We have also spent many thousands of man hours designing and building a platform which has far greater feature breadth and depth than the usual suspects. Combine that with a pricing model which scales based on your needs, continuous market driven product development and outstanding customer service and support and the end result is a truly outstanding product and service combination.
Essentials
Automated Lead Transfer
We provide automated lead transfer from your website to your account in our system. We also provide automated lead transfer from your current lead sources to your account in our system.
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Master Calendar
Say goodbye to manual calendar entry. We automatically post leads, events, scheduled payments, staff schedulings, room schedulings and tasks to the calendar for you.
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Custom Proposals
Impress your leads and win new business with our elegant proposals. Quickly customize templates and share them with your leads and clients.
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Custom Contracts with Online Signatures
No more endless Word or PDF emails back and forth. Quickly customize a beautiful contract for your client and invite him/her to review and sign with a few clicks.
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Online Payments
Quickly schedule and track all payments. Your clients can make online payments with a few easy clicks.
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Room Scheduling
Schedule one or multiple rooms for your events by location. Track room utilization and revenue.
Event Based CRM
Yes, you read that right. Total Event Based Architecture. Schedule and manage all of your lead tasks. Log and review all contact history. Advance leads through your sales pipeline. Manage and track sales rep performance to targets.
Dashboards and Reports
We provide many Dashboards and Reports which give you up to the minute detail on all of the critical components of your business.
Features
Event Booking
Quickly and easily book your events and meetings and send customized proposals. contracts and payment schedules to your clients. They can collaborate with you on their events, make payments and sign contracts with a few easy clicks.
Master Calendar
Our system automatically logs events, scheduled payments, staff schedulings, room schedulings, leads and tasks to the calendar for you to save you time. You can also manually add appointments, meetings and tours as needed.
Proposals and Contracts
Create proposal and contract templates and quickly customize them for each client and event. Your clients can sign contracts online with a few clicks.
Online Payments
Schedule, track and receive online payments from all of your Private clients. You can also receive online Ticket payments from your Public Event guests/attendees.
Room Scheduling
Easily schedule events for one or multiple rooms and multiple locations. Track and manage calendar activities, revenue and utilization by room and location.
Event Based CRM
Manage all of your tasks and contact history with your leads and clients with our Event Based CRM system. Move and track them through each stage of the sales process. Manage and monitor your sales rep performance.
Staff Scheduling
Schedule Staff or Vendors for an event quickly and easily. Your Staff or Vendors can receive immediate scheduling notifications by Email and/or Text Message. Scheduling adjustments can be made with a few clicks. Staff Schedulings are automatically posted to the Master Calendar.
Widget Plug-Ins
We provide a library of Widget Plug-Ins for your website which can easily be embedded on any website page. Lead Forms, Tour Requests, Event Calendars and Client Portal Widgets are just a few examples. The Widgets are excellent for Automated Lead Transfer and Improved Client Engagement, Collaboration and Customer Service.
Task Automation
Schedule and Manage Tasks with a few clicks. Tasks can be scheduled and created automatically or manually, depending on your preference. Management can review Task Status system wide and make edits and reassignments quickly and easily. All tasks are automatically posted to the Master Calendar. Checklists also provide automated multiple task creation and assignment for events.
Public Event Ticketing
You can quickly and easily setup Public Event Registration and Ticketing for your free and paid Public Events. We provide a Ticket Widget Plug In which can be embedded directly on your website and allows your guests/attendees to review all of your Public Events and easily register and purchase tickets.
Event Check In
With our Event Check In feature, you can search by name, scroll the attendee list or scan the Barcode on each ticket to check in your guests/attendees. You can also automate the process with the Self Check In feature. You can also quickly and easily accept credit card or cash payments at the door. Works on all devices and updates in real-time if you have attendants at multiple entry points.
Ticket Revenue Reporting
We provide a series of reports to let you know where you stand at all times regarding ticket orders and payments for every event. View current attendee counts, tickets sold and revenues. Quickly search for orders and resend confirmation emails and tickets. You can easily refund orders as well.
User Permissions
Without a doubt, the most advanced User Permissions available on the market today. You can determine the specific features a user may access and custom menus and web pages are generated based on that user's specified permissions. You can even selectively determine which sections of a web page that user may view/access.
In-App Messaging
Instantly send and receive messages to and from your Staff and/or Vendors. Quickly and easily send a message to one or multiple personnel. Attachments can also be included.
Product Integrations
We have built tight Product Integrations to Stripe for Online Payments, QuickBooks, Xero and FreshBooks for Accounting, ClickSend for Automated Text Messages and MailChimp and Constant Contact for Email Marketing. These integrations provide critical business functions, save enormous amounts of time and eliminate duplicate data entry into many of those systems.
Dashboards and Reports
Elegantly designed central and reporting dashboards to help you manage and monitor critical components of your business.
Client Collaboration
Your clients can quickly and easily view images you would like to share with them, their proposals, contracts, payment schedules and additional documents. Clients can make payments, sign contracts or review and complete other required documents online with a few clicks.
Elegant Mobile Friendly UI
Our user interface is beautifully designed for ease of use and adjusts automatically for optimal performance on mobile, tablet and desktop devices.
Product Integrations
Stripe Payment Gateway
Stripe for Online Payments
QuickBooks
QuickBooks for Accounting
Xero
Xero for Accounting
FreshBooks
FreshBooks for Accounting
HubSpot
HubSpot for Marketing Automation
Salesforce
Salesforce for CRM
Slack
Slack for Team Communication
MailChimp
MailChimp for Email Marketing
Constant Contact
Constant Contact for Email Marketing
ClickSend
ClickSend for Automated SMS Messages
Lead Bot
Our own proprietary technology for Automated Lead Transfer
Sync Mobile Calendars
Sync our Master Calendar to your Google, Outlook, Exchange, Office 365, Apple, VRBO or Airbnb Calendar
Email Integration
Gmail, Outlook, Yahoo and Others
Export Reports to Excel
Export any of our Displays or Reports to Excel
Embed Our Widget Plug Ins
We offer many Widget Plug Ins for Your Website
Automated Lead Transfer from Facebook
Automated Lead Transfer from Instagram
Automated Lead Transfer from LinkedIn
Automated Lead Transfer from Twitter
LiveChat
Automated Lead Transfer from LiveChat
Intercom
Automated Lead Transfer from Intercom
Tawk.to
Automated Lead Transfer from Tawk.to
Chat Bots
Automated Lead Transfer from Chat Bots
Gravity Forms
Automated Lead Transfer from Gravity Forms
WP Forms
Automated Lead Transfer from WordPress Forms
Leadpages
Automated Lead Transfer from Leadpages
Unbounce
Automated Lead Transfer from Unbounce
Product Benefits
Time Savings
You will save enormous amounts of time you currently spend scheduling and managing your events calendar, preparing proposals and contracts, sending them by email, managing and collecting payments and manually tracking your leads.
Increased Revenue
Your revenue will increase through improved close ratios, better lead management and follow up, better quality proposals and contracts, reduced late payments and a greater number of immediate payments.
Reduced Cost
Your costs will be reduced. This includes costs associated with trips to the bank to deposit checks and mailing or emailing contracts. You will also see time savings and cost reductions from a tightly integrated events calendar, proposal, contract, lead management and online payment system.
One Solution
You will see a reduction or elimination of the need for multiple products you may be using today. Many of our customers previously used 3-6 products or more for lead management, calendar, contracts, payments, proposals, etc. and spent large amounts of time and money on all of them. We provide a single, tightly integrated and shared system for all of the above.
Improved Cash Flow
We will improve your cash flow through an increased number of online payments with faster payment times, a reduced number of late payments and a greater number of closed deals with shorter sales cycle times.
Happy Clients
You will see drastically improved turnaround times and quality levels for Calendar Scheduling, Proposals, Contracts, Lead Follow Up and Payments. We also foster and provide better and faster client/venue collaboration and support problem/issue resolution during the life cycle of an event.
Sound like a good fit? Request a demo by clicking on the button below:
Pain Points We Solve
Manual or Spreadsheets
Your Event Booking is currently manual or you are using spreadsheets. This causes many problems, some of which are: missed scheduling, lack of follow up on leads and clients, double booking, lost deals, unhappy clients and late payments.
Payments Only
You are currently using a Payments Only solution like Square or PayPal but you need many more features than just Payments alone.
Desktop Based Solution
You are currently using a Desktop Based Solution which cannot be shared by multiple users.
Legacy Based Solution
You are currently using an old and antiquated software product with Pre-Internet architecture and a terrible UI.
No Website Integration
Leads come in via your website but they need to be manually re-entered into your current system. This causes errors and duplication of effort. It also causes slower lead follow up and lost deals.
No Payments or Contracts
You currently have no ability to do Online Payments or Online Contracts. Your clients are asking you for both.
Not Event Based
Your current software is not event based. It feels like you are constantly trying to fit a square peg into a round hole.
Poor Reporting
Your current solution does not provide good Reporting or Analytics. You are not informed on critical business metrics and you feel like you are flying blind.
Old Technology
Your current solution is old technology which is not Mobile and Tablet friendly. And the UI reminds you of an Excel spreadsheet circa 1994.
No Product Integration
No integration means duplicate data entry, errors and wasted time. We eliminate them all and protect and enhance your critical business applications with tight integration to QuickBooks, Xero and FreshBooks for Accounting and MailChimp and Constant Contact for Email Marketing.
Testimonials
The Event Booking Engines software platform has created a very positive client impression and has a focus on an Event and all tasks and information associated with it. They provide a Client Portal plug in on our web site for each client with secure access which reduces our client interaction and time needs because clients can quickly and easily review their events and proposals, review and sign contracts and make online payments directly from our web site. I depend on this software daily as it encompasses so much of my business needs as a Wedding Venue Owner. The features I use most are: online event/lead management and booking, the Lead Form, Client Calendar and Client Portal web site plug ins, online proposals, the client contract e-signature capability, client online payments and automated payment receipts and reminders for my clients/couples. Event Booking Engines takes our professionalism to a whole new level and is impressive to our existing and prospective clients when we present a proposal, add custom uploaded documents or photographs of the clients and/or our logo or site photos. I can't think of any customer service in any aspect of business that has been more prompt and thorough for any questions I may need help on. Andrei and his team have worked closely with our Web Design team on the Widget plug ins for our web site and they have provided outstanding support during our onboarding and with general questions. They have also worked closely with our SEO manager for specialty requests. I am going on 2 years of subscription and view Event Booking Engines as a part time employee. Being in the business of Weddings and long time commitments, I will be "engaged" with this company as long as we are in business!
Aimee Fellows: Owner, The Inn at Grace Farm & Wedding Barn, Fairfax, VT
Overall, our experience has been excellent. The Event Booking Engines Software Platform is very strong, with tremendous feature set and value. And their Customer Service is outstanding!!! On a scale of 1 to 5 stars I would give it 10 stars if I could. Prompt, reliable and helpful and if I make a suggestion for a change or addition it is done within minutes!
Gammon Cross: General Manager, Augusta Expo Event Center, Fishersville, VA
Event Booking Engines integrates all aspects of reservations into one system. We are a small volunteer run nonprofit organization that rents out an historic wedding and event venue. We are thrilled to have transitioned from a manual reservation process to Event Booking Engines. We now have everything in one place - client information, event booking, contracts with electronic signature, payments, task reminders, checklists, master calendar and availability calendar (which is viewable on our website), staff scheduling, etc. We are still learning all the features that we can benefit from. Customer service is excellent. Andrei and his team are very responsive (even evenings and weekends) and they are willing to customize components of the software to suit our needs when we have a specific request. They have worked with every request we've made and we greatly appreciate the flexibility. Sometimes Andrei just explains that they already have it set up - just not where we had expected and other times they make sweeping changes to accommodate our requests. In one of Andrei's responses to a particular request, he said, "It makes us very happy to provide product which has high value to you."
Marla Parada: Contract Specialist, The Old Homestead, Crockett, CA
Event Booking Engines is powerful and it's a complete, all-in-one booking system. Previously, I had to use multiple different systems to coordinate bookings, and it was a nightmare. Now I can do it all in one database. A lifesaver. Andrei and his team are fantastic about making updates, implementing customer suggestions, and squashing bugs quickly if they come up. I've been nothing but impressed by Event Booking Engines so far. Overall: This, plus QuickBooks, represents all I need for my back office systems. It's made my life 100x easier by keeping all of my data in one place. Plus, the embeddable contact forms and calendars for my website are invaluable.
Gregory Crafts: Owner, StageCrafts LLC, Los Angeles, CA
Event Booking Engines hands down has the best support I've seen in quite some time. I've tried different software products and this one is a great fit for my needs. I also like the online calendar feature the most. It's a great sales tactic to potential clients. Gives them a sense of urgency to book as soon as possible or their date may be gone. I have increased sales directly from using this product. I can easily track leads and export to my sales team to make calls and follow up with clients. The support is amazing. I love the online calendar feature and it does not cost an arm and a leg for it. The only other software company I found that offered an online calendar costs thousands of dollars and that is way out of our budget for software.
Angela Jenkins White: Venue Director, JW Event Suite, Atlanta, GA
I like the Widgets for our website the most. We have installed the Lead Form, Calendar and Client Portal Widgets and our clients love them! Event Booking Engines Customer Service is fantastic...very fast and personal. This product greatly streamlines and improves the communication process between us and our clients. Overall: Great time saver for the interaction between our staff and our leads/customers and a huge improvement in the quality of that interaction!
Vanessa Oatman: Venue Director, THJCA Event Center, Tampa, FL
Event Booking Engines has helped us streamline management of 3 historic theaters in Chicago. The calendar is a breeze to use. Quick access on mobile too. Keeping track of past, present and prospective clients for future marketing is a big plus. File uploads (ie. riders, flyers, rentals) is a big plus as well. The system is very intuitive and streamlines the flow of event booking and management. It has been a great time saver for us.
Charlie Burns: Venue Operator, The Portage Theater Group, Chicago, IL
Contact Us
Event Booking Engines provides a complete Event Booking and Venue Management CRM Platform loaded with features, automations and website plug ins to save you time, increase sales and reduce cost.
Request Demo
Event Booking Engines provides a complete Event Booking and Venue Management CRM Platform loaded with features, automations and website plug ins to save you time, increase sales and reduce cost.
Request More Info
Event Booking Engines provides a complete Event Booking and Venue Management CRM Platform loaded with features, automations and website plug ins to save you time, increase sales and reduce cost.