Discover The Ultimate Cloud Based Event Management Software Platform

The Best Choice to Save Time, Increase Revenue and Reduce Cost

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Supercharge Your Event and Venue Management

Brief Product Overview Video thumbnail
 

Overview

Event Booking Engines is a cloud based Event Booking Software Platform for Venues, Hotels, Restaurants, Caterers and Hospitality Groups. 

Our feature set is very advanced, yet incredibly easy to use. Our platform is an Event Based CRM at its core, with many features uniquely tailored to the industries we serve, along with automations, product integrations and plug ins for your website which are all designed to save you time, increase revenue, boost productivity and reduce cost. 

We have spent many thousands of man hours designing and building a platform which has far greater feature breadth and depth than the usual suspects. And it generates phenomenal results for your business! Combine that with a pricing model which scales based on your needs, continuous market driven product development and outstanding customer service and support and the end result is a truly outstanding product and service combination.  

You are welcome to interact with our AI Chatbot by clicking on the AI Icon at the bottom right of any page to answer any questions you may have.

Essentials

Automated Lead Transfer

Elevate your business success with our advanced widget embeds for your website and strategic product integrations designed to supercharge lead generation and increase revenue. We provide a library of 25 different Widget Plugins for your website which can easily be embedded on any website page. No other vendor can even come close to the depth and breadth of Website Plugins we provide and all of them are fully customizable. Lead Forms, Tour Requests, Event Calendars and Client Portal Widgets are just a few examples. The Widgets are excellent for Automated Lead Transfer and Improved Client Engagement, Collaboration and Customer Service.

Master Calendar

Our Master Calendar offers customizable views and color-coded categorization to provide a comprehensive overview of your Event and Room Schedule, making it convenient to plan and prioritize your commitments. All Bookings, Tours and Appointments are automatically posted to the Master Calendar as you make them. Payments, Staff and Vendor Schedulings and Tasks can also be optionally posted and displayed on the Master Calendar. Sync our Master Calendar to your Google, Outlook, Exchange, Office 365, Apple, VRBO or Airbnb Calendar with a few clicks.

Custom Proposals

Impress your leads and win new business with our elegant proposals. Quickly customize templates and share them with your leads and clients.

Custom Banquet Event Orders

Create beautiful BEOs from templates in seconds, which your clients can review and sign online.

Custom Contracts with Online Signatures

No more endless Word or PDF emails back and forth. Quickly create a beautiful contract for your client in seconds and invite him/her to review and e-sign with a few clicks.

Online Invoices and Payments

Quickly schedule and track all invoices and payments. Our many automations provide Single and Multiple Invoice Creation in seconds. Your clients can make safe and secure PCI compliant online payments with a few easy clicks from our Client Portal website embed.

Room and Area Scheduling

Schedule one or multiple rooms or areas for your events by location. Our automations will do this for you in seconds. Create single or repeat room schedulings. Duplicate booking protection is provided. Track room utilization and revenue. Our Master Calendar provides Grid or Timeline Views by Month, Week or Day.

Event Based CRM

Yes, you read that right. Total Event Based Architecture. Schedule and manage all of your lead tasks. Log and review all contact and email history. Advance leads through your sales pipeline. Quickly and easily book your events and track sales rep, location and enterprise performance to targets.

Dashboards and Reports

We provide over 50 Dashboards and Reports which give you up to the minute detail on all of the critical components of your business.

Save Time, Increase Revenue and Reduce Cost

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Features

 

Event Booking

Quickly and easily book your events and meetings and send customized Proposals, BEOs, Contracts and Payment Schedules to your clients. They can collaborate with you on their events, make payments and sign these important documents with a few easy clicks.

 

Master Calendar

Our system automatically logs events, scheduled payments, staff schedulings, room schedulings, leads and tasks to the calendar for you to save you time. Setup options allow you to determine exactly which of these are then displayed on the Master Calendar. We also provide Automated Calendar Sync to Google, Outlook, Exchange, Office 365, Apple, VRBO and Airbnb Calendars. You can also manually add appointments, meetings and tours as needed.

 

Proposals, BEOs & Contracts

Our platform is designed to simplify, streamline and drastically reduce the time it takes to create and manage Proposals, BEOs and Contracts for your events. We understand that these documents are crucial for generating revenue, ensuring clear communication, setting expectations, and protecting your interests.

 

Food, Beverage and Catering

With our platform, you can rest assured that every detail of your catering needs will be meticulously managed and executed to perfection. Create Menu Items and Menu Packages complete with Choices and add them to a BEO in seconds. Then invite your customers to review and select their Choices with a few clicks via our Client Portal. Chef BEOs and Kitchen sheets are instantly provided for your Chefs, complete with Recipes and Prep Instructions.

 

Online Payments

Schedule, track and receive online payments from all of your Private clients. You can also receive online Ticket payments from your Public Event guests/attendees.

 

Room and Area Scheduling

Easily schedule events for one or multiple rooms or areas and multiple locations. Track and manage calendar activities, revenue and utilization by room and location. 

 

Event Based CRM

Are you struggling keep track of all of your client interactions for your events? Our platform offers a comprehensive suite of features to help you seamlessly manage your customer interactions before, during, and after any event. From initial lead contact to follow-up emails and phone calls and post-event surveys, our CRM solution is designed to streamline the event experience for both you and your clients and provide a detailed contact and email history for you and your team.

 

Staff Scheduling

Schedule Staff or Vendors for an event quickly and easily. Your Staff or Vendors can receive immediate scheduling notifications by Email and/or Text Message. Scheduling adjustments can be made with a few clicks. Staff Schedulings are automatically posted to the Master Calendar.

 

Website Embeds

We provide a library of 25 different Plugins for your website which can easily be embedded on any website page. No other vendor can even come close to the depth and breadth of Website Plugins we provide and all of them are fully customizable. Lead Forms, Tour Requests, Event Calendars and Client Portal Embeds are just a few examples. The Embeds are excellent for Automated Lead Transfer and Improved Client Engagement, Collaboration and Customer Service.

 

Workflow Automation

Easily build different Workflows to automate the creation of Room Schedulings, Payments, Contracts, Proposals, Emails and Documents. Those Workflows can then be executed with a few clicks to create multiple important items in seconds. Multiple Emails can also be created to be sent a specified number of days before or after Event Date. Many other automated notifications are also provided for your team, leads, customers and vendors.

 

Task Automation

Schedule and Manage Tasks with a few clicks. Tasks can be scheduled and created automatically or manually, depending on your preference. Management can review Task Status system wide and make edits and reassignments quickly and easily. All tasks are automatically posted to the Master Calendar. Checklists also provide automated multiple task creation and assignment for events.

 

Public Event Ticketing

You can quickly and easily setup Public Event Registration and Ticketing for your free and paid Public Events. We provide a Ticket Widget Plug In which can be embedded directly on your website and allows your guests/attendees to review all of your Public Events and easily register and purchase tickets.

 

Event Check In

With our Event Check In feature, you can search by name, scroll the attendee list or scan the Barcode on each ticket to check in your guests/attendees. You can also automate the process with the Self Check In feature. You can also quickly and easily accept credit card or cash payments at the door. Works on all devices and updates in real-time if you have attendants at multiple entry points.

 

Ticket Revenue Reporting

We provide a series of reports on ticket orders and payments for every event. View current attendee counts, tickets sold and revenues. Confirmation emails and tickets are automatically sent to ticket purchasers. You can easily refund orders as well.

 

User Permissions

Without a doubt, the most advanced User Permissions available on the market today. You can determine the specific features a user may access and custom menus and web pages are generated based on that user's specified permissions. You can even selectively determine which sections of a web page that user may view/access.

 

In-App Messaging

Instantly send and receive messages to and from your Staff and/or Vendors. Quickly and easily send a message to one or multiple personnel. Attachments can also be included.

 

Product Integrations

We have built tight Product Integrations to Stripe for Online Payments, QuickBooks, Xero and FreshBooks for Accounting, ClickSend for Automated Text Messages, MailChimp and Constant Contact for Email Marketing, Salesforce, Hubspot, Slack and many other best of breed platforms. These integrations provide critical business functions, save enormous amounts of time and eliminate duplicate data entry into many of those systems.

 

Dashboards and Reports

Elegantly designed central and reporting dashboards to help you manage and monitor critical components of your business.

 

Client Collaboration

Your clients can quickly and easily view images you would like to share with them, their Proposals, BEOs, Contracts, Payments and additional documents. Clients can make Payments, sign Proposals, BEOs, Contracts or review and complete other required documents online with a few clicks.

 

Elegant Mobile Friendly UI

Our user interface is beautifully designed for ease of use and adjusts automatically for optimal performance on mobile, tablet, laptop and desktop devices.

Product Benefits

 

Time Savings

The many automations we provide will save you enormous amounts of time you currently spend scheduling and managing your events calendar, preparing proposals and contracts, sending them by email, managing and collecting payments and manually tracking your leads.

 

Increased Revenue

Your revenue will increase through improved close ratios, better lead management and follow up, better quality proposals and contracts, increased productivity through automation of many tasks, reduced late payments and a greater number of immediate payments.

 

Reduced Cost

Your costs will be reduced. This includes costs associated with trips to the bank to deposit checks and mailing or emailing contracts. You will also see time savings and cost reductions from the many automations we provide, a tightly integrated events calendar, proposal, contract, lead management and online payment system.

 

One Solution

You will see a reduction or elimination of the need for multiple products you may be using today. Many of our customers previously used 3-6 products or more for lead management, calendar, contracts, payments, proposals, etc. and spent large amounts of time and money on all of them. We provide a single, tightly integrated and shared system for all of the above.

 

Improved Cash Flow

We will improve your cash flow through an increased number of online payments with faster payment times, a reduced number of late payments and a greater number of closed deals with shorter sales cycle times.

 

Happy Clients

You will see drastically improved turnaround times and quality levels for Calendar Scheduling, Proposals, Contracts, Lead Follow Up and Payments and On Demand Customer Self Service provided by our Client Portal. We also foster and provide better and faster client/venue collaboration and support problem/issue resolution during the life cycle of an event.

Pain Points We Solve

 

Manual or Spreadsheets

Your Event Booking is currently manual or you are using spreadsheets. This causes many problems, some of which are: missed scheduling, lack of follow up on leads and clients, double booking, lost deals, unhappy clients and late payments.

 

Payments Only

You are currently using a Payments Only solution like Square or PayPal but you need many more features than just Payments alone.

 

Desktop Based Solution

You are currently using a Desktop Based Solution which cannot be shared by multiple users.

 

Legacy Based Solution

You are currently using an old and antiquated software product with Pre-Internet architecture and a terrible UI.

 

No Website Integration

Leads come in via your website but they need to be manually re-entered into your current system. This causes errors and duplication of effort. It also causes slower lead follow up and lost deals.

 

No Payments or Contracts

You currently have no ability to do Online Payments or Online Contracts. Your clients are asking you for both.

 

Not Event Based

Your current software is not event based. It feels like you are constantly trying to fit a square peg into a round hole.

 

Poor Reporting

Your current solution does not provide good Reporting or Analytics. You are not informed on critical business metrics and you feel like you are flying blind.

 

Old Technology

Your current solution is old technology which is not Mobile and Tablet friendly. And the UI reminds you of an Excel spreadsheet circa 1994.

 

No Product Integration

No integration means duplicate data entry, errors and wasted time. We eliminate them all and protect and enhance your critical business applications with tight integration to many best of breed Software Platforms including QuickBooks, Xero and FreshBooks for Accounting, Stripe for Online Payments, MailChimp and Constant Contact for Email Marketing, Salesforce, HubSpot, Slack and many others.

Our Review Ratings

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Reviews

     

 Our organization has struggled with horrendously outdated practices and procedures for booking our 7 large, publicly-owned venues. The EBE team was familiar with our types of issues, and was incredibly responsive to all of our questions, as well as providing extensive, personalized immediate consultation throughout the configuration, testing, and launch process. We love the EBE Cloud-based system with public-facing calendar views, detailed event booking life-cycle tracking, customizable templates/forms for proposals, contracts, documents and an array of attachments! The onboarding and customization process was extremely well-supported, with special functionality added for our specific needs. The company stands behind this product, answers every question as soon as possible, and worked with us directly, day and night, whenever there were questions. They really stood behind the system in order to make it great for us. Reasons for Selecting Event Booking Engines: Most systems were too much for what we need and too expensive based on billing model - a great deal of our venues and rooms are booked by the public for free, so volume or # of events-based pricing models can't work for us. Several other products could not give us a public-facing calendar that we didn't have to customize or pay additional plug-in fees for. The EBE team worked with our specific situation every step of the way, and still is. Reasons for Switching to Event Booking Engines: Our old system had no web interface, no public-facing calendar and it was extremely expensive. A 2 year, very expensive upgrade process yielded an incomplete, unsupported system that staff was not willing or able to use. There was next to no client IT support, no configuration support, and charges were unreasonable. 

Michelle Ling: Deputy Director - Facilities Development & Management, County of Sonoma, Sonoma, CA
     

 The Event Booking Engines software platform has created a very positive client impression and has a focus on an Event and all tasks and information associated with it. They provide a Client Portal plug in on our web site for each client with secure access which reduces our client interaction and time needs because clients can quickly and easily review their events and proposals, review and sign contracts and make online payments directly from our web site. I depend on this software daily as it encompasses so much of my business needs as a Wedding Venue Owner. The features I use most are: online event/lead management and booking, the Lead Form, Client Calendar and Client Portal web site plug ins, online proposals, the client contract e-signature capability, client online payments and automated payment receipts and reminders for my clients/couples. Event Booking Engines takes our professionalism to a whole new level and is impressive to our existing and prospective clients when we present a proposal, add custom uploaded documents or photographs of the clients and/or our logo or site photos. I can't think of any customer service in any aspect of business that has been more prompt and thorough for any questions I may need help on. Andrei and his team have worked closely with our Web Design team on the Widget plug ins for our web site and they have provided outstanding support during our onboarding and with general questions. They have also worked closely with our SEO manager for specialty requests. I am going on 2 years of subscription and view Event Booking Engines as a part time employee. Being in the business of Weddings and long time commitments, I will be "engaged" with this company as long as we are in business! 

Aimee Fellows: Owner, The Inn at Grace Farm & Wedding Barn, Fairfax, VT
     

 Event Booking Engines is AMAZING! My organization upgraded to EBE from an ancient program used many years ago. This software has helped us with reports and organizing our daily client interactions. I cannot say this enough...support is outstanding!! This platform makes organizing event leads, calendar, payments, contracts, invoices so easy!! EBE is super user friendly. They have an amazing support staff. Very quick response time. Setting up the system is easy. I will even email a question to support sometimes and they will send me a video tutorial answering my question. I cannot say enough good things about EBE!!! 

Lawrence Cannon-Bruce: Facility and Event Coordinator, Preservation Park Center, Inc., Oakland, CA
     

 Overall, our experience has been excellent. The Event Booking Engines Software Platform is very strong, with tremendous feature set and value. And their Customer Service is outstanding!!! On a scale of 1 to 5 stars I would give it 10 stars if I could. Prompt, reliable and helpful and if I make a suggestion for a change or addition it is done within minutes! 

Gammon Cross: General Manager, Augusta Expo Event Center, Fishersville, VA
     

 Event Booking Engines integrates all aspects of reservations into one system. We are a small volunteer run nonprofit organization that rents out an historic wedding and event venue. We are thrilled to have transitioned from a manual reservation process to Event Booking Engines. We now have everything in one place - client information, event booking, contracts with electronic signature, payments, task reminders, checklists, master calendar and availability calendar (which is viewable on our website), staff scheduling, etc. We are still learning all the features that we can benefit from. Customer service is excellent. Andrei and his team are very responsive (even evenings and weekends) and they are willing to customize components of the software to suit our needs when we have a specific request. They have worked with every request we've made and we greatly appreciate the flexibility. Sometimes Andrei just explains that they already have it set up - just not where we had expected and other times they make sweeping changes to accommodate our requests. In one of Andrei's responses to a particular request, he said, "It makes us very happy to provide product which has high value to you." 

Marla Parada: Treasurer, The Old Homestead, Crockett, CA
    

 Event Booking Engines is powerful and it's a complete, all-in-one booking system. Previously, I had to use multiple different systems to coordinate bookings, and it was a nightmare. Now I can do it all in one database. A lifesaver. Andrei and his team are fantastic about making updates, implementing customer suggestions, and squashing bugs quickly if they come up. I've been nothing but impressed by Event Booking Engines so far. Overall: This, plus QuickBooks, represents all I need for my back office systems. It's made my life 100x easier by keeping all of my data in one place. Plus, the embeddable contact forms and calendars for my website are invaluable. 

Gregory Crafts: Owner, StageCrafts LLC, Los Angeles, CA
     

 Event Booking Engines hands down has the best support I've seen in quite some time. I've tried different software products and this one is a great fit for my needs. I also like the online calendar feature the most. It's a great sales tactic to potential clients. Gives them a sense of urgency to book as soon as possible or their date may be gone. I have increased sales directly from using this product. I can easily track leads and export to my sales team to make calls and follow up with clients. The support is amazing. I love the online calendar feature and it does not cost an arm and a leg for it. The only other software company I found that offered an online calendar costs thousands of dollars and that is way out of our budget for software. 

Angela Jenkins White: Venue Director, JW Event Suite, Atlanta, GA
    

 I like the Widgets for our website the most. We have installed the Lead Form, Calendar and Client Portal Widgets and our clients love them! Event Booking Engines Customer Service is fantastic...very fast and personal. This product greatly streamlines and improves the communication process between us and our clients. Overall: Great time saver for the interaction between our staff and our leads/customers and a huge improvement in the quality of that interaction! 

Vanessa Oatman: Venue Director, THJCA Event Center, Tampa, FL
     

 Event Booking Engines has helped us streamline management of 3 historic theaters in Chicago. The calendar is a breeze to use. Quick access on mobile too. Keeping track of past, present and prospective clients for future marketing is a big plus. File uploads (ie. riders, flyers, rentals) is a big plus as well. The system is very intuitive and streamlines the flow of event booking and management. It has been a great time saver for us. 

Charlie Burns: Venue Operator, The Portage Theater Group, Chicago, IL
  

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