Welcome to the Revolution in Event Management Software

Save time, increase revenue and improve cash flow

Overview


Elevate Your Event Management to a whole new level!

Event Booking Engines provides Event Booking software for Venues, Restaurants and Hospitality Groups. 

Our software is completely cloud based and our feature set is very advanced, yet incredibly easy to use. Some of our features are listed below, along with some of our product benefits and the customer pain points we directly address.
Overview

Brief Product Overview

Essentials


Automated Lead Transfer

We provide automated lead transfer from your website to your account in our system. We also provide automated lead transfer from your current lead sources to your account in our system.

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Master Calendar

Say goodbye to manual calendar entry. We automatically post leads, events, scheduled payments, staff schedulings, room schedulings and tasks to the calendar for you. 

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Custom Proposals

Impress your leads and win new business with our elegant proposals. Quickly customize templates and share them with your leads and clients.

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Custom Contracts with Online Signatures

No more endless Word or PDF emails back and forth. Quickly customize a beautiful contract for your client and invite him/her to review and sign with a few clicks.

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Online Payments

Quickly schedule and track all payments. Your clients can make online payments with a few easy clicks.

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Room Scheduling

Schedule one or multiple rooms for your events by location. Track room utilization and revenue.

Event Based CRM

Yes, you read that right. Total Event Based Architecture. Schedule and manage all of your lead tasks. Log and review all contact history. Advance leads through your sales pipeline. Manage and track sales rep performance to targets.

Dashboards and Reports

We provide many Dashboards and Reports which give you up to the minute detail on all of the critical components of your business.

Features


Event Booking

Quickly and easily book your events and meetings and send customized proposals. contracts and payment schedules to your clients. They can collaborate with you on their events, make payments and sign contracts with a few easy clicks.

Master Calendar

Our system automatically logs events, scheduled payments, staff schedulings, room schedulings, leads and tasks to the calendar for you to save you time. You can also manually add appointments, meetings and tours as needed.

Proposals and Contracts

Create proposal and contract templates and quickly customize them for each client and event. Your clients can sign contracts online with a few clicks.

Online Payments

Schedule, track and receive online payments from all of your Private clients. You can also receive online Ticket payments from your Public Event guests/attendees.

Room Scheduling

Easily schedule events for one or multiple rooms and multiple locations. Track and manage calendar activities, revenue and utilization by room and location. 

Event Based CRM

Manage all of your tasks and contact history with your leads and clients with our Event Based CRM system. Move and track them through each stage of the sales process. Manage and monitor your sales rep performance.

Staff Scheduling

Schedule Staff or Vendors for an event quickly and easily. Your Staff or Vendors can receive immediate scheduling notifications by Email and/or Text Message. Scheduling adjustments can be made with a few clicks. Staff Schedulings are automatically posted to the Master Calendar.

Widget Plug-Ins

We provide a library of Widget Plug-Ins for your website which can easily be embedded on any website page. Lead Forms, Tour Requests, Event Calendars and Client Portal Widgets are just a few examples. The Widgets are excellent for Automated Lead Transfer and Improved Client Engagement, Collaboration and Customer Service.

Task Automation

Schedule and Manage Tasks with a few clicks. Tasks can be scheduled and created automatically or manually, depending on your preference. Management can review Task Status system wide and make edits and reassignments quickly and easily. All tasks are automatically posted to the Master Calendar. Checklists also provide automated multiple task creation and assignment for events.

Public Event Ticketing

You can quickly and easily setup Public Event Registration and Ticketing for your free and paid Public Events. We provide a Ticket Widget Plug In which can be embedded directly on your website and allows your guests/attendees to review all of your Public Events and easily register and purchase tickets.

Event Check In

With our Event Check In feature, you can search by name, scroll the attendee list or scan the Barcode on each ticket to check in your guests/attendees. You can also automate the process with the Self Check In feature. You can also quickly and easily accept credit card or cash payments at the door. Works on all devices and updates in real-time if you have attendants at multiple entry points.

Ticket Revenue Reporting

We provide a series of reports to let you know where you stand at all times regarding ticket orders and payments for every event. View current attendee counts, tickets sold and revenues. Quickly search for orders and resend confirmation emails and tickets. You can easily refund orders as well.

User Permissions

Without a doubt, the most advanced User Permissions available on the market today. You can determine the specific features a user may access and custom menus and web pages are generated based on that user's specified permissions. You can even selectively determine which sections of a web page that user may view/access.

In-App Messaging

Instantly send and receive messages to and from your Staff and/or Vendors. Quickly and easily send a message to one or multiple personnel. Attachments can also be included.

Product Integrations

We have built tight Product Integrations to Stripe for Online Payments, QuickBooks, Xero and FreshBooks for Accounting, ClickSend for Automated Text Messages and MailChimp and Constant Contact for Email Marketing. These integrations provide critical business functions, save enormous amounts of time and eliminate duplicate data entry into many of those systems.

Dashboards and Reports

Elegantly designed central and reporting dashboards to help you manage and monitor critical components of your business.

Client Collaboration

Your clients can quickly and easily view images you would like to share with them, their proposals, contracts, payment schedules and additional documents. Clients can make payments, sign contracts or review and complete other required documents online with a few clicks.

Elegant Mobile Friendly UI

Our user interface is beautifully designed for ease of use and adjusts automatically for optimal performance on mobile, tablet and desktop devices.

Product Integrations


Stripe Payment Gateway

Stripe for Online Payments

QuickBooks

QuickBooks for Accounting

Xero

Xero for Accounting

FreshBooks

FreshBooks for Accounting

MailChimp

MailChimp for Email Marketing

Constant Contact

Constant Contact for Email Marketing

ClickSend

ClickSend for Automated SMS Messages

Lead Bot

Our own proprietary technology for Automated Lead Transfer

Sync Mobile Calendars

Sync our Master Calendar to your Google, Outlook or iCal Calendar

Email Integration

Gmail, Outlook, Yahoo and Others

Export Reports to Excel

Export any of our Displays or Reports to Excel

Embed Our Widget Plug Ins

We offer many Widget Plug Ins for Your Website

Product Benefits


Time Savings

You will save enormous amounts of time you currently spend scheduling and managing your events calendar, preparing proposals and contracts, sending them by email, managing and collecting payments and manually tracking your leads.

Increased Revenue

Your revenue will increase through improved close ratios, better lead management and follow up, better quality proposals and contracts, reduced late payments and a greater number of immediate payments.

Reduced Cost

Your costs will be reduced. This includes costs associated with trips to the bank to deposit checks and mailing or emailing contracts. You will also see time savings and cost reductions from a tightly integrated events calendar, proposal, contract, lead management and online payment system.

One Tightly Integrated and Shared System

You will see a reduction or elimination of the need for multiple products you may be using today. Many of our customers previously used 3-6 products or more for lead management, calendar, contracts, payments, proposals, etc. and spent large amounts of time and money on all of them. We provide a single, tightly integrated and shared system for all of the above.

Improved Cash Flow

We will improve your cash flow through an increased number of online payments with faster payment times, a reduced number of late payments and a greater number of closed deals with shorter sales cycle times.

Increased Client Satisfaction

You will see drastically improved turnaround times and quality levels for Calendar Scheduling, Proposals, Contracts, Lead Follow Up and Payments. We also foster and provide better and faster client/venue collaboration and support problem/issue resolution during the life cycle of an event.

Sound like a good fit? Request a demo by clicking on the button below:

Pain Points We Solve


Manual or Spreadsheets

Your Event Booking is currently manual or you are using spreadsheets. This causes many problems, some of which are: missed scheduling, lack of follow up on leads and clients, double booking, lost deals, unhappy clients and late payments.

Payments Only

You are currently using a Payments Only solution like Square or PayPal but you need many more features than just Payments alone.

Desktop Based Solution

You are currently using a Desktop Based Solution which cannot be shared by multiple users.

Legacy Based Solution

You are currently using an old and antiquated software product with Pre-Internet architecture and a terrible UI.

No Integration to Your Website

Leads come in via your website but they need to be manually re-entered into your current system. This causes errors and duplication of effort. It also causes slower lead follow up and lost deals.

No Online Payments or Contracts

You currently have no ability to do Online Payments or Online Contracts. Your clients are asking you for both.

Not Event Based

Your current software is not event based. It feels like you are constantly trying to fit a square peg into a round hole.

Lack of Good Reporting

Your current solution does not provide good Reporting or Analytics. You are not informed on critical business metrics and you feel like you are flying blind.

Old Technology

Your current solution is old technology which is not Mobile and Tablet friendly. And the UI reminds you of an Excel spreadsheet circa 1994.

No Integration to Your Current Products

No integration means duplicate data entry, errors and wasted time. We eliminate them all and protect and enhance your critical business applications with tight integration to QuickBooks, Xero and FreshBooks for Accounting and MailChimp and Constant Contact for Email Marketing.

Our Target Markets


Wedding and Event Venues

Conference and Event Centers

Single and Multi-Location Restaurants

Art and Music Venues

Colleges and Universities

Churches and Chapels

Mansions

Libraries

City and State Owned Facilities

Barns, Farms and Ranches

Wineries and Vineyards

Catering Companies

Videos


Video 1 - Client Details, Events and Event Summary Review


Video 1 - Client Search, Event Selection and Event Summary Review

Video 2 - Event Search and Event Booking

Testimonials


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