We provide automated lead transfer from your website to your account in our system. We also provide automated lead transfer from your current lead sources to your account in our system.Learn More
Say goodbye to manual calendar entry. We automatically post leads, events, scheduled payments, staff schedulings, room schedulings and tasks to the calendar for you.Learn More
Impress your leads and win new business with our elegant proposals. Quickly customize templates and share them with your leads and clients.Learn More
No more endless Word or PDF emails back and forth. Quickly customize a beautiful contract for your client and invite him/her to review and sign with a few clicks.Learn More
Quickly schedule and track all payments. Your clients can make online payments with a few easy clicks.Learn More
Schedule one or multiple rooms for your events by location. Track room utilization and revenue.
Yes, you read that right. Total Event Based Architecture. Schedule and manage all of your lead tasks. Log and review all contact history. Advance leads through your sales pipeline. Manage and track sales rep performance to targets.
Quickly and easily book your events and meetings and send customized proposals. contracts and payment schedules to your clients. They can collaborate with you on their events, make payments and sign contracts with a few easy clicks.
Our system automatically logs events, scheduled payments, staff schedulings, room schedulings, leads and tasks to the calendar for you to save you time. You can also manually add appointments, meetings and tours as needed.
Create proposal and contract templates and quickly customize them for each client and event. Your clients can sign contracts online with a few clicks.
Schedule, track and receive online payments from all of your Private clients. You can also receive online Ticket payments from your Public Event guests/attendees.
Easily schedule events for one or multiple rooms and multiple locations. Track and manage calendar activities, revenue and utilization by room and location.
Manage all of your tasks and contact history with your leads and clients with our Event Based CRM system. Move and track them through each stage of the sales process. Manage and monitor your sales rep performance.
Schedule Staff or Vendors for an event quickly and easily. Your Staff or Vendors can receive immediate scheduling notifications by Email and/or Text Message. Scheduling adjustments can be made with a few clicks. Staff Schedulings are automatically posted to the Master Calendar.
We provide a library of Widget Plug-Ins for your website which can easily be embedded on any website page. Lead Forms, Tour Requests, Event Calendars and Client Portal Widgets are just a few examples. The Widgets are excellent for Automated Lead Transfer and Improved Client Engagement, Collaboration and Customer Service.
Schedule and Manage Tasks with a few clicks. Tasks can be scheduled and created automatically or manually, depending on your preference. Management can review Task Status system wide and make edits and reassignments quickly and easily. All tasks are automatically posted to the Master Calendar. Checklists also provide automated multiple task creation and assignment for events.
You can quickly and easily setup Public Event Registration and Ticketing for your free and paid Public Events. We provide a Ticket Widget Plug In which can be embedded directly on your website and allows your guests/attendees to review all of your Public Events and easily register and purchase tickets.
With our Event Check In feature, you can search by name, scroll the attendee list or scan the Barcode on each ticket to check in your guests/attendees. You can also automate the process with the Self Check In feature. You can also quickly and easily accept credit card or cash payments at the door. Works on all devices and updates in real-time if you have attendants at multiple entry points.
We provide a series of reports to let you know where you stand at all times regarding ticket orders and payments for every event. View current attendee counts, tickets sold and revenues. Quickly search for orders and resend confirmation emails and tickets. You can easily refund orders as well.
Without a doubt, the most advanced User Permissions available on the market today. You can determine the specific features a user may access and custom menus and web pages are generated based on that user's specified permissions. You can even selectively determine which sections of a web page that user may view/access.
Instantly send and receive messages to and from your Staff and/or Vendors. Quickly and easily send a message to one or multiple personnel. Attachments can also be included.
We have built tight Product Integrations to Stripe for Online Payments, QuickBooks, Xero and FreshBooks for Accounting, ClickSend for Automated Text Messages and MailChimp and Constant Contact for Email Marketing. These integrations provide critical business functions, save enormous amounts of time and eliminate duplicate data entry into many of those systems.
Elegantly designed central and reporting dashboards to help you manage and monitor critical components of your business.
Your clients can quickly and easily view images you would like to share with them, their proposals, contracts, payment schedules and additional documents. Clients can make payments, sign contracts or review and complete other required documents online with a few clicks.
Our user interface is beautifully designed for ease of use and adjusts automatically for optimal performance on mobile, tablet and desktop devices.
Stripe for Online Payments
QuickBooks for Accounting
Xero for Accounting
FreshBooks for Accounting
MailChimp for Email Marketing
Constant Contact for Email Marketing
ClickSend for Automated SMS Messages
Our own proprietary technology for Automated Lead Transfer
Sync our Master Calendar to your Google, Outlook or iCal Calendar
Gmail, Outlook, Yahoo and Others
Export any of our Displays or Reports to Excel
We offer many Widget Plug Ins for Your Website
You will save enormous amounts of time you currently spend scheduling and managing your events calendar, preparing proposals and contracts, sending them by email, managing and collecting payments and manually tracking your leads.
Your revenue will increase through improved close ratios, better lead management and follow up, better quality proposals and contracts, reduced late payments and a greater number of immediate payments.
Your costs will be reduced. This includes costs associated with trips to the bank to deposit checks and mailing or emailing contracts. You will also see time savings and cost reductions from a tightly integrated events calendar, proposal, contract, lead management and online payment system.
You will see a reduction or elimination of the need for multiple products you may be using today. Many of our customers previously used 3-6 products or more for lead management, calendar, contracts, payments, proposals, etc. and spent large amounts of time and money on all of them. We provide a single, tightly integrated and shared system for all of the above.
We will improve your cash flow through an increased number of online payments with faster payment times, a reduced number of late payments and a greater number of closed deals with shorter sales cycle times.
You will see drastically improved turnaround times and quality levels for Calendar Scheduling, Proposals, Contracts, Lead Follow Up and Payments. We also foster and provide better and faster client/venue collaboration and support problem/issue resolution during the life cycle of an event.
Your Event Booking is currently manual or you are using spreadsheets. This causes many problems, some of which are: missed scheduling, lack of follow up on leads and clients, double booking, lost deals, unhappy clients and late payments.
You are currently using a Payments Only solution like Square or PayPal but you need many more features than just Payments alone.
You are currently using a Desktop Based Solution which cannot be shared by multiple users.
You are currently using an old and antiquated software product with Pre-Internet architecture and a terrible UI.
Leads come in via your website but they need to be manually re-entered into your current system. This causes errors and duplication of effort. It also causes slower lead follow up and lost deals.
You currently have no ability to do Online Payments or Online Contracts. Your clients are asking you for both.
Your current software is not event based. It feels like you are constantly trying to fit a square peg into a round hole.
Your current solution does not provide good Reporting or Analytics. You are not informed on critical business metrics and you feel like you are flying blind.
Your current solution is old technology which is not Mobile and Tablet friendly. And the UI reminds you of an Excel spreadsheet circa 1994.
No integration means duplicate data entry, errors and wasted time. We eliminate them all and protect and enhance your critical business applications with tight integration to QuickBooks, Xero and FreshBooks for Accounting and MailChimp and Constant Contact for Email Marketing.
Video 1 - Client Details, Events and Event Summary Review
Video 2 - Event Booking
Video 3 - Online Proposal Review and Edit
Video 4 - Online Contract Review and Signature
Video 5 - Master Calendar
Video 6 - Event Summary With Integrated Venue Virtual Tour
Video 7 - Email Templates
Video 8 - Vendors
Video 9 - Automated Lead Transfer
Video 10 - Event Summary, Proposal, Payments and Contract Review
Video 11 - Event Summary With Multiple 3D Virtual Tour Integrations
Video 12 - Task Completion and Contact Notes Entry and Review
Overall, our experience has been excellent. The Event Booking Engines Software Platform is very strong, with tremendous feature set and value. And their Customer Service is outstanding!!! On a scale of 1 to 5 stars I would give it 10 stars if I could. Prompt, reliable and helpful and if I make a suggestion for a change or addition it is done within minutes!Gammon Cross: General Manager, Augusta Expo Event Center, Fishersville, VA
Event Booking Engines integrates all aspects of reservations into one system. We are a small volunteer run nonprofit organization that rents out an historic wedding and event venue. We are thrilled to have transitioned from a manual reservation process to Event Booking Engines. We now have everything in one place - client information, event booking, contracts with electronic signature, payments, task reminders, checklists, master calendar and availability calendar (which is viewable on our website), staff scheduling, etc. We are still learning all the features that we can benefit from. Customer service is excellent. Andrei and his team are very responsive (even evenings and weekends) and they are willing to customize components of the software to suit our needs when we have a specific request. They have worked with every request we've made and we greatly appreciate the flexibility. Sometimes Andrei just explains that they already have it set up - just not where we had expected and other times they make sweeping changes to accommodate our requests. In one of Andrei's responses to a particular request, he said, "It makes us very happy to provide product which has high value to you."Marla Parada: Contract Specialist, The Old Homestead, Crockett, CA
Event Booking Engines hands down has the best support I've seen in quite some time. I've tried different software products and this one is a great fit for my needs. I also like the online calendar feature the most. It's a great sales tactic to potential clients. Gives them a sense of urgency to book as soon as possible or their date may be gone. I have increased sales directly from using this product. I can easily track leads and export to my sales team to make calls and follow up with clients. The support is amazing. I love the online calendar feature and it does not cost an arm and a leg for it. The only other software company I found that offered an online calendar costs thousands of dollars and that is way out of our budget for software.Angela Jenkins White: Venue Director, JW Event Suite, Atlanta, GA
Event Booking Engines is powerful and it's a complete, all-in-one booking system. Previously, I had to use multiple different systems to coordinate bookings, and it was a nightmare. Now I can do it all in one database. A lifesaver. Andrei and his team are fantastic about making updates, implementing customer suggestions, and squashing bugs quickly if they come up. I've been nothing but impressed by Event Booking Engines so far. Overall: This, plus QuickBooks, represents all I need for my back office systems. It's made my life 100x easier by keeping all of my data in one place. Plus, the embeddable contact forms and calendars for my website are invaluable.Gregory Crafts: Owner, StageCrafts LLC, Los Angeles, CA
I like the Widgets for our website the most. We have installed the Lead Form, Calendar and Client Portal Widgets and our clients love them! Event Booking Engines Customer Service is fantastic...very fast and personal. This product greatly streamlines and improves the communication process between us and our clients. Overall: Great time saver for the interaction between our staff and our leads/customers and a huge improvement in the quality of that interaction!Vanessa Oatman: Venue Director, THJCA Event Center, Tampa, FL
Event Booking Engines has helped us streamline management of 3 historic theaters in Chicago. The calendar is a breeze to use. Quick access on mobile too. Keeping track of past, present and prospective clients for future marketing is a big plus. File uploads (ie. riders, flyers, rentals) is a big plus as well. The system is very intuitive and streamlines the flow of event booking and management. It has been a great time saver for us.Charlie Burns: Venue Operator, The Portage Theater Group, Chicago, IL